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Wedding day coordinator checklist, from the kit to the keys

Six stages, forty lines or so: tick as the day goes, copy it or print it on A4. Your ticks stay on your device.

  • Free
  • No sign-up
  • Runs in your browser

Wedding-day checklist

0 of 40 ticked

Before you leave

  • Printed timeline for the day, two copies
  • Supplier contact list with phone numbers
  • Seating plan and room layout
  • Supplier contracts and quotes
  • Charger and power bank
  • Emergency numbers for the couple and the best man or maid of honour

Emergency kit

  • Needles, thread and safety pins
  • Double-sided tape
  • Scissors and a box cutter
  • Plasters and painkillers
  • Tissues
  • Stain remover
  • Hairbrush, hairspray, hair ties and clips
  • Spare shoes or flats
  • Water and snacks for the couple
  • Umbrellas

Equipment

  • Spare table cards
  • Pens and markers
  • Bin bags
  • Tape, glue and cable ties
  • Candles, a lighter and spare batteries
  • Torch

On arrival at the venue

  • Walk the venue with the manager
  • Check power, sound and signal
  • Check the room against the layout plan
  • Confirm timings with each supplier
  • Locate fire exits and the water point
  • Set up the seating plan and signage

During the day

  • Hand out bouquets and buttonholes
  • Warn the caterer before each course
  • Check the timing every hour
  • Check drinks and ice
  • Manage speeches with the DJ or microphone
  • Plan the last shuttle

At the end of the day

  • Gather personal belongings and gifts
  • Photograph the venue before handing back the keys
  • Pay the last suppliers
  • Confirm the return shuttle times
  • Hand back the keys and sign the inventory
  • Collect hired equipment

The rest of the day, in one link

In Weddtap Pro, the timeline and run sheet go out to every supplier, and you have the wedding live in your pocket: day-of mode, announcements, delays.

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The maths, plainly

Key takeaways

40 linesin six stages: before you leave, emergency kit, equipment, arrival, the day and the end of the day.

  • The checklist gathers about forty lines in six stages: before you leave, emergency kit, equipment, arriving at the venue, during the day and the end of the day.
  • You tick as the day goes; the ticks stay in your browser, on this device, and nothing is sent.
  • The list can be copied, with its ticks, or printed on A4 with a box in front of every line.

How it’s put together

  1. 01The lines follow the order of a wedding day, from the bag to handing back the keys.
  2. 02The emergency kit gathers what mends, treats and fixes things on the spot.
  3. 03The ticks are kept in your browser; “Untick all” starts again from a blank list.
  4. 04It’s a working list, not a rule: ignore what doesn’t apply to you.

Frequently asked questions

Before the day

What goes in a wedding emergency kit?
Something to mend an outfit (needles, thread, safety pins, tape), to treat (plasters, painkillers), to fix things (tissues, stain remover, hair accessories) and to feed the couple. The tool lists ten lines.
When should you arrive at the venue?
Early enough to walk the venue with the manager and check power, sound and the room before the first suppliers arrive. The exact time depends on your timeline for the day.
Are the ticks saved?
Yes, in your browser, on this device. Nothing is sent: if you change phone, copy the list or print it.

Another question? The team reads everything and replies personally. Write to us

The blog

Go further

The guides that go with this tool.

These tools, only better, in your workspace

Timelines, run sheets, proposals and checklists filed by wedding, under your name, and shared with your suppliers in one link.

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