ProTrade guide
Best wedding planner software: what it should do, how to choose
Wedding planner software brings couple enquiries, quotes, the schedule, suppliers, guests and the wedding day into one place. It becomes worthwhile once you run several weddings at the same time; below that, a spreadsheet is often enough. What matters is that each piece of information lives in one place only.
The functions
The six functions that matter
- 01
Couple enquiries
A form that files every enquiry, instead of emails to dig out.
- 02
The quote, signed online
A quote the couple signs on their phone, with the payment schedule tracked.
- 03
The client questionnaire
You send it as a link as soon as the wedding is created; the couple’s answers arrive in the wedding’s file.
- 04
A multi-wedding dashboard
All your weddings in one place: where each stands, and what to do this week.
- 05
Guest pages
Schedule, addresses, guest replies and seating plan, under your brand.
- 06
The run sheet and the day itself
Each supplier gets their time and instructions; you follow the day live.
The spreadsheet
A spreadsheet does some things very well
For one or two weddings at a time, a spreadsheet and a calendar are enough: it’s free, you know it, and you set it up your way. It shows its limits when the couple and the suppliers need to see the same up-to-date thing, or when you spend hours copying from one document to another.
Compare
A spreadsheet, trade software or Weddtap Pro?
| Spreadsheet and calendar | Trade software | Weddtap Pro | |
|---|---|---|---|
| Getting set up | Nothing to do, but everything to build | To configure, sometimes to learn | You name your business and create a wedding |
| Sharing with the couple and suppliers | Files to resend at every change | Depends on the software: check | A link or page that stays up to date, no app |
| Several weddings at once | One file per wedding | Yes, usually | A dashboard of all your weddings |
| Your invoicing | Yours | Sometimes built in | Stays with you: Weddtap tracks the signed quote and payment schedule |
Choose
How to choose, in five questions
- 01
How many weddings do you run in parallel in the busiest weeks?
- 02
Who needs to see what: the couple, the suppliers, the guests?
- 03
How much time do you lose copying from one tool to another?
- 04
Can you try it on a real wedding before you pay?
- 05
Can you leave, with your data, the day you change your mind?
Weddtap Pro
What Weddtap Pro does
Weddtap Pro covers the six functions above in one dashboard. It costs £17 a month on the Solo plan and £44 a month on the Agency plan, with a 30-day free trial and no card, 3 weddings to try, and no commitment.
It doesn’t replace your accounting or invoicing: the invoice stays with you.
Comparisons
Compare with other tools
Each comparison describes the tool, what it does better than us where that’s the case, and who it suits:
Frequently asked questions
The questions people ask before choosing
Do you need software to be a wedding planner?
How much does wedding planner software cost?
Is a spreadsheet enough?
What should you be able to share with the couple?
Can you try Weddtap Pro without a card?
Another question? The team reads everything and replies in person. Write to us
Your next season, on one screen.
30 days to try everything, on your real weddings or on four sample weddings. No credit card.
No commitment · from £17 a month (ex. VAT) afterwards · cancel in one click