What to put on your wedding website: structure, content and tools

You send the invitations, and it starts: calls asking the exact time, messages from the aunt who got the wrong location, questions about whether children can come from the ceremony. A well-made guest page avoids 70% of these calls. It centralizes info, it's updated in real time, and it can be checked on a phone in a parking lot.

Why a page instead of email or text?

• An email gets lost, a text is forgotten, a page is looked up three weeks before when you suddenly wonder if you should bring something
• You can update it until the day of without sending another email (weather change, modified access, adjusted time): everyone sees the change
• It works on a phone, checked in a car, on a train, at the office. No email to search for in the 50 others from the past three months
• It centralizes everything in one place: no 'that detail was in the 4th paragraph of the 2nd email' on the group chat

The three essential sections

1. Minute-by-minute timeline

It's the first thing people look for. Don't hide it at the bottom of the page. It looks like this:

• 2:00pm – Arrival. Parking to the right as you enter, reception under the porch
• 2:30pm – Ceremony begins
• 3:15pm – Ceremony ends, cocktails in the garden
• 4:30pm – Dinner begins
• 5:00pm – First course
• 8:00pm – Cake and free time
• 10:30pm – Last drink and shuttle departures

2. Practical information

Everything people are afraid of forgetting and would call about the day before. Recommended structure:

Location

• Complete address (copyable)
• Google Maps link (clickable)
• GPS coordinates if possible
• Small map zoomed on the area, not the entire country map

Parking & Access

• 'Free parking on the property, signage from the entrance'
• Or: 'Paid parking nearby (see link), shuttles provided'
• Public transport access: nearest station, bus or train to take, walking distance
• No accessible entrance for mobility-limited guests? Say so, propose a solution (reserved parking, alternative entrance)

Practical access

• Wifi: network name and password
• Restrooms: where, how many, accessible to mobility-limited guests
• Umbrellas or shelter if uncertain weather
• Number to call if you're lost or running late

3. Answers to recurring questions

A short FAQ, not a long one. What people ask all the time:

• 'Can I bring my 2-year-old?' → Answer in the invitation already, repeat it here
• 'What should I wear?' → Indicate dress code, context (outside, inside, hot, cold)
• 'Can I bring a coworker they didn't send an invitation for?' → Be clear: yes or no
• 'What's your address for sending a gift?' → Put the address
• 'I'm coming from far away, where to sleep?' → List three hotels nearby, 10-15 min drive
• 'I'm allergic to peanuts' → Explain how to report it (mention at dinner? Call before?)

Optional information that improves experience

Weather and Plan B

If the ceremony is outdoors, display the region's weather two days before (via a weather widget, not a screenshot you forget to update). Specify the Plan B: 'If rain, the ceremony will be in the tent' or 'inside'.

Nearby hotels

Three to five hotels within a 15km radius. No need for all region hotels: give the three where your guests will sleep well, with a link to the website to book, not Google reviews.

What we're eating & restrictions

List the menu if it's decided (appetizer, main, dessert). Mention vegetarian or gluten-free options that exist. Put a link or number to report an allergy you haven't seen.

Music program & games

If you're planning a first dance, games, a photobooth, put it on the page. People are curious and it gives context to their evening.

Accessibility: making the page readable for all

• Clear main title at top: 'Our Wedding'
• Font of 16px minimum on phone
• Sufficient contrast (black or very dark text, white or very light background)
• No background images with text on top: unreadable in sunlight
• No PDFs to download, info is directly on the page
• Mobile-first page, loading in under 3 seconds

How to link the guest page from the invitation

• A QR code printed on the invitation itself (test it before printing)
• A short, easy-to-remember URL: weddtap.com/marie-thomas for example, not weddtap.com/wedding-page-marie-and-thomas-1234567
• The address written clearly if the QR code doesn't work on someone's phone
• A reminder of the address in the first email after the invitation

Updates and maintenance until the day of

• 3 weeks before: verify that everything works and numbers are correct
• 2 days before: update weather and Plan B if necessary
• 1 day before: confirm shuttles, parking, accesses will happen as planned
• Day of morning: if last-minute change (road closed, time delayed), update the page and notify emergency contacts

Before validating the page

• Ask three friends to check it on their phone and tell you what they look for first
• Time its loading on 4G, not wifi: it needs to be fast on mobile
• Read addresses, times and phone numbers aloud
• Test the QR code on three different phones before printing
• Check the page a week before the wedding and update the weather